Track and cancel unused subscriptions automatically. Wordware’s Email Subscription Tracker Agent parses receipts in Gmail/Outlook, updates a live Notion or Sheets database, and alerts you in Slack—no code, no spreadsheets.
Why This Matters in 2025
The average American now forks over about $1,100 per year on subscription services—and wastes roughly $205 on ones they rarely or never use. (The Desk) That “low-grade leak” adds up fast, especially for SaaS-heavy teams.
Wordware’s latest video demo shows an Email-Based Subscription Tracker built in under three minutes: Hugo duplicates a public template, connects Gmail, and watches every receipt flow into a neatly structured dashboard. (YouTube)
What the Agent Delivers Out-of-the-Box
Step | Default behavior |
1 · Trigger | Listens to Gmail/Outlook for new messages that look like receipts. |
2 · LLM parser | Extracts |
3 · Database write | Upserts the record into Notion, Airtable, or Google Sheets with deduping. |
4 · Slack alert | Posts “⚠️ $79 Stripe invoice from Figma renews in 6 days” to a chosen channel. |
5 · Monthly digest | Emails you a CSV of active subs, totals, and upcoming renewals. |
Everything respects OAuth scopes; the agent never sees emails outside the label/folder you pick.
3-Step Quick-Start
Duplicate the template Wordware → Explore → “Email → Subscription Tracker” → Duplicate
Connect Gmail (or Outlook) & DB Approve read-only email scope and pick your destination (Notion DB, Sheets tab, etc.).
Set your renewal-warning window Default is 7 days—bump it to 3 or 14 depending on your cancellation habits.
That’s it—new receipts hit the DB in ~1 s, well under Gmail’s daily read quota.
Popular Use-Cases
Persona | How they use it |
Solo founders | Catch surprise SaaS price hikes before the card is charged. |
Finance teams | Audit shadow IT—spot rogue tools bought on company cards. |
Households | See Netflix, Peloton, and cloud storage in one budget sheet. |
Agencies | Re-bill client-specific tools and flag subs to shut off when a project ends. |
Pro Tips & Best Practices
Zero in on labels. Create a “Subscriptions” filter in Gmail so the agent ignores transactional noise.
Add a cancel button. Include
cancel_urlin the Slack alert and open it with one click.Batch renewals. Use a second Wordware flow to move all renewals to the 1st of the month - vendors like Figma and Notion allow billing-date alignment.
Keep a raw log. Store the full email HTML in Cloud Storage for audit compliance.
Try it!
Ready to plug the subscription leak? Fork the Email Subscription Tracker template on Wordware—free forever for light usage.